Pricing plans: monthly-based subscription pricing model

Need a Custom Package?

We offer a customised development package that turns your distinct need into a great system solution.

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Foundation

$279 ^+GST/mth

Get Started

Our Foundation plan is perfect for small businesses or start-ups with 1-2 team members.

Essential Features:

Cloud Hosted
2 User Licenses
20 Approvals
Remote online training
Xero Integration

Accelerate

$725 ^+GST/mth

Get Started

For businesses with 5 to 9 users, then look no further than our Accelerate plan.

Essential Features:

Cloud Hosted
5 User Licences
40 Approvals
Multi-State Approvals
Xero Integration

Advantage

POA ^+GST/mth

Get Started

Certification businesses with multiple locations or teams, the Advantage plan is best for you.

Essential Features:

Cloud Hosted or Hybrid
10+ User Licences
Negotiated # of Approvals
Multi-Company
Multiple Branches

Foundation

Get Started

Accelerate

Get Started

Advantage

Get Started

Install

Installation
Number of Licenses
Additional User Licenses
(once-off cost)
Included Approvals
Additional Approvals
Xero Integration
Multi-Company
Multiple Branches
Multi-State Approvals
Visual Approvals Storage

*Annual Fee
Dropbox, Google Drive &
One Drive Account (own account)
Teams

Hosted

$275 + GST (to a max of 4)

As per published Royalty Schedule

Add on

Hosted

$275 + GST (to a max of 9)

As per published Royalty Schedule

Add on

Hosted or Hybrid Local Server

10+

$275 + GST (unlimited)

Negotiable

As per published Royalty Schedule

Add on

Training & Support

Initial Training
Additional Training – Online
Additional Training – Onsite
Email Support
Phone Support
Self Help Support Portal
Visual Assist

Remote

Add on

Remote or Onsite

Add on

Customised

Add on

Contacts

Risk Management Controls
Manage Clients, Suppliers and Councils
Multiple Contacts
Contact Licence Management
Contact Bank Accounts
Contact Credit Terms
Client Documentation Preferences
Client Pricing
Client Custom Resources
Client Discounts
Council Documentation Preferences
Council Pricing
Council Custom Resources

Documents

Risk Management Controls
Drag and Drop Documents & Attachments
Documents and Templates
Supports Microsoft Office Document Suite
Supports PDF, Jpeg, GIF, PNG, MP4, MOV, WAV file formats
Secure Electronic Signatures with Permissions
Visual e-Sign
One-click access to Documents
Preview and Bookmarking
Complete Document Tracking
Document Regulation and Protection
User Customisable Documents
User Customisable Templates
Create Document Sets
AI Supported Document Sets
Fully Integrated Document Stamping
Stamp Notations
Document Tasks and Follow ups
Direct document link to follow up tasks
Global Tasks and Follow ups
Document Type Follow Ups
Inspection Flagging
Template Cross Referencing
Grouping Stages and Sorting
Web Page Screen Capture
URL Link Register

Add on

Quotes

Risk Management Controls
Create Quotes
Access Quotes
Quote Conversion to Application
Preset Quote Templates
Multi Branch Quoting
Multiple Assessment Quotes
Preset Quote Conditions and Exclusions
Client Quoting
Quote Tracking and Follow Ups
Document Storage and Email Tracking
Complete Document and Email Copying to Project
System-Based Service Fee Integration
Secure Electronic Signatures with Permissions
Visual e-Sign

Add on

Applications

Risk Management Controls
Custom Pricing
Service Fee Billing
Create Applications
Access Applications
Multiple Assessment and Approval Types
Staged Approvals
Project Management by Application or Customer
Non-Statutory Projects
Follow-Ups/Tasks/Workflow
Email Management
Email Templates and Email History
Lapse / Cancellation & Reactivation Function
Knowledge Base
Custom Resources
Status Tracking
Assessment Checklists
Application Process Checklist
Administration Checklist
Consultant Tracking
Registration and Licence Tracking
Outstanding Item Tracking
Site Detail Tracking
Checklist NCC Volume 1

*(Class 2 to 9)

Add on

EFSM

ESM,ES &H, Fire Schedules
State Variation Customisation
NSW Fire Safety Schedule

Add on

Inspections

Risk Management Controls
Calendar Feed to Outlook
Inspection Checklists
Inspection Bookings
Inspection Reporting
Secure Electronic Signatures with Permissions
Visual e-Sign
Visual SMS (Messaging Inspection Advice)
Quality Assurance Register
Inspection Area Mapping
Photo and Voice Recording
Voice to Text
Inspection Weekly Audits
Visual Inspector iPad Application

Add on

Financials

Custom Pricing
Standard Invoicing
Edit Invoices (VA or Xero)
Progress Invoicing
Receipt Payments (VA or Xero)
Receipt Partial Payments (VA or Xero)
Disbursements
Credit Notes
Purchase Orders
Payroll Identifier
Overdue Payment Reminders
Expense Claims
Real-Time Updates to Xero
Aged Receivables Report
Application Transaction History
General Ledger
Purchases
Cheque Book
Timesheets
BAS, Profit/Loss, etc

Add on

Mandated Reporting

NSW Data Reporting
BAMS Reporting
QBCC Reporting

Reporting

Standard Reports
Custom Reports
Dashboard
Lapsing Reporting
Weekly Client RFI Reporting
Quote Reporting
Levy Reporting
Outstanding Item Reporting
Assessment History Reporting
Custom Audit Reporting
Employee Reporting
Service Item Reporting
Income Summaries

Add on

Portals

Visual Tracking Portal
Visual Quote Portal
Visual Time Tracking Portal
Visual Builder Live Portal
NSW Planning Portal

Add on

3rd Party Integration

Xero*

Requires a Xero account.
Myob*

Requires a Myob account.
Reckon*

Requires a Reckon account.
AccPac*

Requires a AccPac account.
Infotrack*

Requires a Infotrack account.
Sendgrid*

Hosted email solution

Add on

Explore Add On Services

Visual e-Sign

Visual e-Sign is a digital e-signing tool that allows users to send, sign, and receive documents instantly. It helps reduce the waiting time for signatures. Visual e-Sign is easy to implement and use, providing clients with added convenience and an improved user experience.

$75 ^{+GST/set up fee}

Visual SMS

Visual SMS saves time and improves client communication for inspection bookings by sending a text message to confirm or reschedule the booking. This helps keep the Inspection Calendar accurate and reduces the risk of delays.

$50 ^{+GST/set up fee}

Visual Quote Portal

Embed the Visual Quote Portal to your website for clients to request quotes easily. Collect all the necessary information, including plans and documents, and improve accuracy and your response time.

$150 ^{+GST/set up fee}

FAQs

Do you charge per project?

No. This is a significant difference in the pricing policy of VA compared to other software competitors in the market. Regardless of the package you choose, you are entitled to create any number of projects. Visual Approvals will charge you only if you exceed the number of "approvals" issued per month beyond your existing allotment as per your chosen package.

What will occur if I exceed the allotted number of approvals in my monthly package allocation?

You will be charged for each additional approval based on the royalty pricing scheme outlined below:

Job Type

<100

100-200

201+

Building Approvals

Includes but is not limited to: Building Permits, Decision Notices, Construction Certificate, Complying Development Certificate, Building Rules Consent, Certificate of Likely Compliance, Certificate of Design Compliance, Certificate of Construction Compliance, BCA Audit Compliance, Crown Certificate, Preliminary Assessment, Town Planning, Non-Statutory Building Approvals.

$27.50

$22.50

$15.00

*Visual Approvals reserves the right to modify the Royalty scheme's pricing structure.

Can I purchase additional licences for my package?

Yes, you can purchase additional licenses for a one-time fee of $275 plus GST per user license.

What are the costs for the Visual e-Sign Integration?

Visual e-Sign is included in the Accelerate and Advantage packages with 100 free e-Sign sends per month. To set up the integration, there is a one-time activation fee of $75.00 plus GST. Additional sends are charged at $2.00 per e-sign.

What are the costs for the Visual SMS Integration?

The Visual SMS Integration is included in all packages. There is a one-time activation fee of $50.00 plus GST to set up the integration, and SMS charges start at approximately $0.08 per SMS.

What is the cost of the Xero Integration activation fee?

The Xero Integration comes with all Visual Approval packages by default, and the configuration set-up includes standard GL account codes. A one-time activation fee of $90.00 is charged for this service.

If a complex GL account code configuration and mapping are required, the activation fee is charged on a per-hour basis.

Is there an activation fee associated with other 3rd Party Integratons?

Yes. The activation fee can differ depending on the integration and is available upon request.

What is Visual Approvals Storage?

Visual Approvals Storage is a secure hosted storage solution that includes geo-synchronous backups, on point data restore, replication, cloud hosting and management services. There is an annual fee for up to 1 TB of storage and a per terabyte charge for >1TB of storage.

What is Sendgrid?

Sendgrid provides an email solution to clients with a Business Basic Microsoft 365 account at an additional monthly cost of $10. This service offers a hosted option to manage email correspondences and ensures reliable and efficient communication.

Can I add additional features to my Visual Approvals package after purchase?

Yes absolutely. You can choose to add any of Visual Approvals' Add ons to your package when you are ready to do so.

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Why Visual Approvals

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Support

FAQ’s

Platform

Overview

Integrations

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Features

Operations

Applications

Assessments

Inspections

Quotes

Visual Inspector

Contacts

Clients

Councils

Employees

Communications

Document Management

Email Management

Tasks

Finance

Invoicing

Purchasing

Applications

Assessments

Inspections

Quotes

Visual Inspector

Clients

Councils

Employees

Document Management

Email Management

Tasks

Invoicing

Purchasing

Operations

Applications

Assessments

Inspections

Quotes

Visual Inspector

Contacts

Clients

Councils

Employees

Communications

Document Management

Email Management

Tasks

Finance

Invoicing

Purchasing

Applications

Assessments

Inspections

Quotes

Visual Inspector

Clients

Councils

Employees

Document Management

Email Management

Tasks

Invoicing

Purchasing

$279 ^+GST/mth

$725 ^+GST/mth

POA ^+GST/mth

$75 ^{+GST/set up fee}

$50 ^{+GST/set up fee}

$150 ^{+GST/set up fee}